Artificial Intelligence (AI)

Artificial Intelligence (AI) tools have become widely available for everyday use. These tools focus on content creation (text, images, etc.) and have the capacity to expedite existing processes and make possible new ones. Within higher education, they have the potential to foster student learning and advance many aspects of research. While there are many benefits from the responsible use of AI, there are notable risks and limitations that should be taken into consideration when using these technologies, particularly in the following areas.

Privacy and security. Personal information shared as an input could potentially become public and/or repurposed to train the software’s learning model, violating data protection laws and UH policies.

Academic and research integrity and bias. Outputs may be factually inaccurate, misleading, biased, and/or discriminatory if we rely on the information without proper review. This puts us at risk of violating UH policies and potential liability.

Copyright. Confidential or proprietary information shared as an input may result in UH losing its intellectual property (IP) rights to that information. That information may be disclosed to unauthorized third parties through the use of AI tools.

Consequently, in addition to any formal policy UH adopts for AI, UH Policies on privacy and security (e.g., EP 2.210, EP 2.214, EP 2.215, AP 7.022), academic and research integrity and bias (e.g., EP 1.202, EP 1.204, EP 7.208, EP 12.211); and copyright (e.g., EP 12.205) should also be observed.

UH Guidance and Best Practices

The University of Hawaii has initiated a comprehensive, cross-functional effort to equip the UH community with essential tools, guidance, and best practices for effectively integrating AI into academic and professional environments. Additionally, efforts are underway to develop and implement policy changes that address the evolving impact of AI on work and education.

Working draft of AI Tools UH Guidance and Best Practices for Faculty and Staff^*.

*UH community members may send questions and comments regarding the draft AI Tools UH Guidance and Best Practices for Faculty and Staff to datagov@hawaii.edu.

AI for Education. Defining Generative AI

ITS Sponsored Tools

When using AI tools for teaching and learning, research, and work-related functions, it is highly recommended that you use ITS sponsored tools when available. The contract language for ITS sponsored tools has been vetted for privacy and security considerations, such as ensuring that safeguards in place to prevent personal data from being exposed or used for AI training.

ITS Sponsored AI Tools
AI Tool	Availability for Faculty and Staff
Zoom AI Companion	Need to have a UH Zoom Enterprise license
Otter.ai	Site license available
Google Gemini	Icon is located on the Google Workspace app chooser (Note: students can opt-in to Google@UH Consumer Apps)
Google NotebookLM	Opt-in to Google@UH Consumer Apps

Trainings and Presentations

Interested in learning more about AI?

Google AI Essentials Training ~10-hour asynchronous online training on generative AI taught by Google experts. Offered through the Coursera platform. Digital badge issued by Credly upon successful completion of the training. Now available to all UH students and employees at no charge. Access to the course for 30-days (with option for an additional 30-day extension). Register at https://www.hawaii.edu/its/coursera/
UH Online Innovation Center (OIC) AI-Focused Events Register for upcoming and/or check out the recordings and resources from past AI-focused events. View all events on the UH OIC upcoming events page and archived events page.
ITS Sponsored AI Tools and Best Practices Webinar (January 30, 2025) Presentation, Q&A, Recording

Information Technology Services

UH Guidance and Best Practices

ITS Sponsored Tools

Trainings and Presentations

Resources

UH Sponsored AI Tool Resources

UH Advisory Council

UH Faculty, Staff and Student Resources