A Responsible Employee, also referred to as “mandatory reporter,” is an Employee of the University who is obligated by State law or University policy to share knowledge, notice, and/or reports of harassment, discrimination, and/or retaliation with the Title IX Coordinator. All faculty members, except those who are designated as confidential advocates, are Responsible Employees under Hawaiʻi Revised Statutes §304A-120.
Under the University’s Interim Executive Policy on Sex Discrimination, EP 1.204, all Employees, who are not designated as confidential, are required to report. Employee means all individuals employed by the University as executive/managerial, faculty, staff, and casual hires. When an Employee, who is not a Confidential Employee, has information about conduct that reasonably may constitute Sex Discrimination or Retaliation in a University Education Program or Activity, the Employee must notify the Title IX Coordinator promptly.
Student employees whose primary relationship with the University is to receive an education are not considered Employees.
However, for purposes of these Reporting requirements, Resident Advisors and Graduate Assistants are required to notify the Title IX Coordinator of information they have about conduct that reasonably may constitute Sex Discrimination or Retaliation in a University Education Program or Activity only if they gained that information while performing work duties.
Employees must promptly share all details of behaviors under this policy that they observe or have knowledge of, even if not reported to them by a Complainant or third-party.*
*Generally, disclosures in climate surveys, human subjects research, or at events such as marches or speak-outs do not provide notice that must be reported to the Coordinator by employees, unless the Complainant clearly indicates that they desire a report to be made or seek a specific response from the University. Supportive Measures may be offered as the result of such disclosures without formal action. However, classroom writing assignments or discussions are considered notice and must be reported to the Title IX Coordinator.