A Responsible Employee is an employee of the University who is obligated by state law or university policy to share knowledge, notice, and/or reports of harassment, discrimination, and/or retaliation with the Title IX Coordinator. All faculty members, except those who are designated as confidential advocates, are Responsible Employees under Hawaii Revised Statutes §304A-120. Under the University’s Executive Policy on Title IX Sexual Harassment, EP 1.204, Responsible Employee is synonymous with the term Mandated reporter under 34 CFR Part 106.
All employees of the University who are considered Responsible Employees under State law (faculty members), University Managerial and Executive employees, the University of Hawaii Office of Institutional Equity, the University of Hawaii Community College System Office of Compliance, campus security/ public safety departments, and Human Resources Offices are responsible employees and must promptly share with the Title IX Coordinator all known details of a report made to them in the course of their employment, within three (3) calendar days of receiving the report.*
Responsible Employees must promptly share all details of behaviors under this policy that they observe or have knowledge of, even if not reported to them by a Complainant or third-party.
Failure of a responsible employee, as described above in this section, to report an incident of Title IX sexual harassment of which they become aware is a violation of University policy and can be subject to disciplinary action.
*Generally, disclosures in climate surveys, classroom writing assignments or discussions, human subjects research, or at events such as marches or speak-outs do not provide notice that must be reported to the Coordinator by employees, unless the Complainant clearly indicates that they desire a report to be made or seek a specific response from the University. Supportive measures may be offered as the result of such disclosures without formal action.