System Office of Institutional Equity Website Privacy Policy

Last Updated: August 2017

Please feel free to read these key terms first if you’re not familiar with terms like cookies, IP addresses and pixel tags.

What This Privacy Policy Covers

University of Hawai‘i System Office of Institutional Equity (OIE) respects the importance of protecting your personal information. This privacy policy applies to the main website for OIE, with the web address hawaii.edu/titleix. Your use of the OIE website constitutes your express acknowledgment and agreement to the terms, disclaimers, and conditions of use contained within this site and in this privacy policy.

Information We Collect Automatically

The OIE website may collect the following information: Internet Protocol (IP) address; web pages requested; referring web page; browser used; device type; regional location of device; operating system; date and time. This information is collected using Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses persistent cookies to analyze how users use our site. The information generated by the cookie about your use of our website will be transmitted to and stored by Google. Learn more about Google’s Privacy Policy and the Google Analytics Terms of Service. Using cookies for this site is not required and you may refuse the use of cookies by selecting the appropriate settings on your browser, however, doing so may prevent you from using the full functionality of our website. Google Analytics also provide available opt-outs for the web.

We use this data to analyze user trends to maximize website performance, compare website performance based on local and national benchmarks, and improve interface design and user experience. UH System Office of Institutional Equity employees, administrators or qualified agents who analyze the data must sign the UH General Confidentiality Notice (pursuant to UH Executive Policy: Security and Protection of Sensitive Information – EP 2.214).

Other Information We Collect

Voluntary information we collect is through HTML forms or Google Forms.

  • OIE may collect and store, through our site or Google Forms, basic personal information such as name, UH ID number, contact information, e-mail address, phone, and any other information you provide. We will use this information to try to fulfill your request and may use it provide you with additional information at a later time.
  • All personal information currently collected through our website (an HTML form) uses Secure Sockets Layer (SSL) technology. You can identify if the page you are viewing is using this encryption if you see “https” in front of the web address. SSL technology enables encryption (scrambling) of personal information such as names, IDs and email addresses.
  • In some cases, Google forms may be used to collect information. To learn more about how this information is collected and stored, please view Google’s Privacy Policy.
  • If you request information, services, or assistance, we may disclose your personal information to those third parties that (in our judgment) are appropriate in order to fulfill your request. If, when you provide us with such information, you specify that you do not want us to disclose the information to third parties, we will honor your request. Note, however, that if you do not provide such information, it may be impossible for us to refer, respond to or fulfill your request.

Security

OIE takes reasonable steps to ensure that your information is protected. The OIE website uses industry standard Secure Sockets Layer (SSL) encryption when collecting your personal information.. Please note that electronic communication, such as email or online form submission, is not necessarily 100% secure against interception. Do not send sensitive data (e.g., Social Security, bank account, or credit card numbers) by email or web form. While we strive to protect your personal information from misuse, loss and unauthorized access, we cannot guarantee the security of any information you transmit to us or receive from us. These activities are conducted at your own risk. Once we receive your transmission, we make our best effort to ensure its security.

Other websites

The OIE website contains links to other sites as a convenience. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

Changes to this policy

Our Privacy Policy may change in the future. If it does, we will not reduce your rights under this privacy policy without your explicit consent. We will post any privacy policy changes on this page and, if the changes are significant, we will provide a more prominent notice.

Contact information

Please direct questions about this policy to institutional.equity@hawaii.edu.