UH Systemwide Policies and Procedures Information System (PPIS)

AP 1.202 : Discrimination Complaint Procedure for Students, Employees, and Applicants for Admission or Employment
Discrimination Complaint Procedure for Students, Employees, and Applicants for Admission or Employment
AP 1.204 : Interim Administrative Complaint Procedures Regarding Sex Discrimination
Interim Administrative Complaint Procedures Regarding Sex Discrimination
AP 2.201 : New or Amended Policies and Procedures
New or Amended Policies and Procedures
AP 2.202 : Background Check Process for University Community Members and Non-UH Volunteers
Background Check Process for University Community Members and Non-UH Volunteers
AP 2.215 : Mandatory Training on Data Privacy and Security
Mandatory Training on Data Privacy and Security
AP 3.101 : Organizational and Functional Changes
Organizational and Functional Changes
AP 5.201 : Procedures for Assigning Program Names and CIP Codes for Academic Programs
Procedures for Assigning Program Names and CIP Codes for Academic Programs
AP 5.504 : Procedures for Disclosing and Addressing Conflicts of Interest and Commitment
Procedures for Disclosing and Addressing Conflicts of Interest and Commitment
AP 7.021 : Procedure for Release of Student Biographical Data to Employers
Procedure for Release of Student Biographical Data to Employers
AP 7.022 : Administrative Procedure, AP 7.022 Procedures Relating to Protection of the Educational Rights and Privacy of Students
Administrative Procedure, AP 7.022
Procedures Relating to Protection of the Educational Rights and Privacy of Students
AP 8.025 : Fiscal Responsibilities within the University
Fiscal Responsibilities within the University
AP 8.026 : Appointment of Fiscal Administrators and Assistant Fiscal Administrators
Appointment of Fiscal Administrators and Assistant Fiscal Administrators
AP 8.200 : Overview
Overview
AP 8.215 : Definitions
Definitions
AP 8.220 : General Principles
General Principles
AP 8.225 : Limitations in Purchasing
Limitations in Purchasing
AP 8.230 : Contracting for Services
Contracting for Services
AP 8.235 : Competitive Sealed Bidding
Competitive Sealed Bidding
AP 8.240 : Competitive Sealed Proposals
Competitive Sealed Proposals
AP 8.245 : Professional Services Procurement
Professional Services Procurement
AP 8.250 : Small Purchase – Goods and Services
Small Purchase – Goods and Services
AP 8.255 : Sole Source Procurement
Sole Source Procurement
AP 8.260 : Emergency Procurement
Emergency Procurement
AP 8.265 : Specialized Purchasing
Specialized Purchasing
AP 8.266 : Purchasing Cards
Purchasing Cards
AP 8.270 : Types of Contracts
Types of Contracts
AP 8.275 : Contract Formation and Administration
Contract Formation and Administration
AP 8.281 : Construction and Professional Services in Support of Construction
Construction and Professional Services in Support of Construction
AP 8.285 : Cost or Price Reasonableness
Cost or Price Reasonableness
AP 8.290 : Requirements of Federally Funded Purchases
Requirements of Federally Funded Purchases
AP 8.300 : Interests in Real Property
Interests in Real Property
AP 8.305 : Use of Non-University Space and Facilities
Use of Non-University Space and Facilities
AP 8.350 : Concessions
Concessions
AP 8.375 : Fund Raising by a Recognized University Affiliated Volunteer Group or Non-Profit Organization
Fund Raising by a Recognized University Affiliated Volunteer Group or Non-Profit Organization
AP 8.400 : Risk Management Guidelines and Procedures
Risk Management Guidelines and Procedures
AP 8.509 : Property and Equipment Overview
Property and Equipment Overview
AP 8.510 : Loaned Property, Personally Owned Property, and Collections
Loaned Property, Personally Owned Property, and Collections
AP 8.512 : Identification of Property
Identification of Property
AP 8.516 : Property and Equipment Valuation (formerly Valuation of University Equipment)
Property and Equipment Valuation (formerly Valuation of University Equipment)
AP 8.521 : Property and Equipment Acquisition
Property and Equipment Acquisition
AP 8.523 : Receiving Property and Equipment
Receiving Property and Equipment
AP 8.524 : Property and Equipment Maintenance
Property and Equipment Maintenance
AP 8.530 : Property and Equipment Storage and Movement
Property and Equipment Storage and Movement
AP 8.536 : Subcontract Control of Government Property
Subcontract Control of Government Property
AP 8.539 : Property and Equipment Record Maintenance
Property and Equipment Record Maintenance
AP 8.540 : Physical Inventory
Physical Inventory
AP 8.541 : Property and Equipment Management Reports
Property and Equipment Management Reports
AP 8.542 : Property and Equipment Utilization
Property and Equipment Utilization
AP 8.543 : Property and Equipment Transfer and Retirement
Property and Equipment Transfer and Retirement
AP 8.550 : Capitalization
Capitalization
AP 8.555 : Impairment of Capital Assets and Retirement of Real Property
Impairment of Capital Assets and Retirement of Real Property
AP 8.560 : Post-Issuance Tax Compliance Procedures for Tax-Exempt and Build America Bonds
Post-Issuance Tax Compliance Procedures for Tax-Exempt and Build America Bonds
AP 8.561 : Tax Treatment of Non-Service Financial Assistance for Individuals
Tax Treatment of Non-Service Financial Assistance for Individuals
AP 8.565 : Tax Reporting of Payments to Postdoctoral Appointments
Tax Reporting of Payments to Postdoctoral Appointments
AP 8.571 : Administrative Procedure AP 8.571, University of Hawai‘i at Mānoa Athletics Ticket Sales for Events that are not University of Hawai‘i Athletic Competitions and that Involve Payments to Non- University of Hawai‘i Entities
Administrative Procedure AP 8.571, University of Hawai‘i at Mānoa Athletics Ticket Sales for Events that are not University of Hawai‘i Athletic Competitions and that Involve Payments to Non- University of Hawai‘i Entities
AP 8.602 : General Ledger
General Ledger
AP 8.611 : Account Code
Account Code
AP 8.612 : Establishment and Maintenance of Account Codes
Establishment and Maintenance of Account Codes
AP 8.615 : Object Codes
Object Codes
AP 8.617 : Revenue and Higher Education Function Codes
Revenue and Higher Education Function Codes
AP 8.619 : Fund Groups
Fund Groups
AP 8.620 : Gifts
Gifts
AP 8.621 : Delinquent Financial Obligation Tax Setoff Hearings
Delinquent Financial Obligation Tax Setoff Hearings
AP 8.622 : University Endowments
University Endowments
AP 8.635 : Accounting For Leases
Accounting For Leases
AP 8.636 : Supply Inventory
Supply Inventory
AP 8.641 : Journal Entries
Journal Entries
AP 8.650 : Continuation and General Clearing Accounts
Continuation and General Clearing Accounts
AP 8.651 : Non-Student Accounts Receivable and Delinquent Financial Obligations
Non-Student Accounts Receivable and Delinquent Financial Obligations
AP 8.671 : Year-End Accounting Data
Year-End Accounting Data
AP 8.685 : Cancellation or Replacement of University of Hawaii General Account Checks
Cancellation or Replacement of University of Hawaii General Account Checks
AP 8.686 : Terminal Vacation Payout
Terminal Vacation Payout
AP 8.701 : Receipting and Depositing of Funds Received by the University
Receipting and Depositing of Funds Received by the University
AP 8.702 : Establishment of Electronic Funds Transfer and Receipt of Funds
Establishment of Electronic Funds Transfer and Receipt of Funds
AP 8.710 : Credit Card Administration
Credit Card Administration
AP 8.731 : Student Accounts Receivable and Delinquent Financial Obligations
Student Accounts Receivable and Delinquent Financial Obligations
AP 8.740 : Dishonored Checks
Dishonored Checks
AP 8.750 : Establishment and Maintenance of Change Funds
Establishment and Maintenance of Change Funds
AP 8.760 : IRS Compliance for Reporting Cash Payments Over $10,000
IRS Compliance for Reporting Cash Payments Over $10,000
AP 8.770 : Student Refunds
Student Refunds
AP 8.802 : Requirement of Direct Deposit and/or ACH
Requirement of Direct Deposit and/or ACH
AP 8.806 : Roles and Responsibilities for Payment Transaction Processing
Roles and Responsibilities for Payment Transaction Processing
AP 8.808 : Bank Wire Transfer
Bank Wire Transfer
AP 8.851 : Employee Out-of-State and Intra-State Travel
Employee Out-of-State and Intra-State Travel
AP 8.852 : Personal Automobile Mileage Voucher
Personal Automobile Mileage Voucher
AP 8.853 : Mobile Devices and Related Communications Services Program
Mobile Devices and Related Communications Services Program
AP 8.863 : Relocation Allowances
Relocation Allowances
AP 8.867 : Information Reporting on 1099-MISC, 1099-NEC and Backup Withholding on Payments
Information Reporting on 1099-MISC, 1099-NEC and Backup Withholding on Payments
AP 8.868 : Reporting and Withholding on Payments to Nonresident Aliens and Foreign Corporations
Reporting and Withholding on Payments to Nonresident Aliens and Foreign Corporations
AP 8.870 : Pay Types and Pay Days
Pay Types and Pay Days
AP 8.871 : Distribution on Security of Paychecks
Distribution on Security of Paychecks
AP 8.873 : Payroll Processing Cycle Deadlines
Payroll Processing Cycle Deadlines
AP 8.876 : Overtime Authorization and Compensation
Overtime Authorization and Compensation
AP 8.877 : Salary and Wage Overpayment Recovery
Salary and Wage Overpayment Recovery
AP 8.879 : Post Death Payments
Post Death Payments
AP 8.926 : Administrative Procedure, AP 8.926 Administrative and Financial Management Requirements for Extramurally Financed Research and Training Programs/Activities of the University of Hawai`i (UH
Administrative Procedure, AP 8.926
Administrative and Financial Management Requirements for Extramurally Financed Research and Training Programs/Activities of the University of Hawai`i (UH
AP 8.927 : Administrative Procedure, AP 8.927 Facilities & Administrative Cost Charges in Contracts and Grants
Administrative Procedure, AP 8.927
Facilities & Administrative Cost Charges in Contracts and Grants
AP 8.951 : Accounting for Federally Matching Equipment Grants
Accounting for Federally Matching Equipment Grants
AP 9.005 : University Executive Designations
University Executive Designations
AP 9.010 : Reporting of Changes and Corrections of Employee's Personal Records
Reporting of Changes and Corrections of Employee's Personal Records
AP 9.025 : Access to Personal Records
Access to Personal Records
AP 9.030 : (Revised) State and Federal Posting Requirements
(Revised) State and Federal Posting Requirements
AP 9.035 : Fair Labor Standards Act (FLSA)
Fair Labor Standards Act (FLSA)
AP 9.041 : Utilization of Volunteer Services of the University of Hawaii
Utilization of Volunteer Services of the University of Hawaii
AP 9.060 : 1977 Edition of the Faculty Hanbook for Manoa and Hilo Campuses (Including Major Policies Affecting Faculty Relations in the Community Colleges and the University as a Whole) University of Hawaii, 1973 Interim Revision
1977 Edition of the Faculty Hanbook for Manoa and Hilo Campuses (Including Major Policies Affecting Faculty Relations in the Community Colleges and the University as a Whole) University of Hawaii, 1973 Interim Revision
AP 9.075 : Personnel Records
Personnel Records
AP 9.080 : Collective Bargaining Agreements Covering Civil Service Employees
Collective Bargaining Agreements Covering Civil Service Employees
AP 9.090 : State of Hawaii Personnel Rules, Title 14, Administrative Rules, Department of Personnel Services, Subtitle 1
State of Hawaii Personnel Rules, Title 14, Administrative Rules, Department of Personnel Services, Subtitle 1
AP 9.091 : HRS Chapter 89C, Adjustments for Civil Service Employees Excluded from Collective Bargaining
HRS Chapter 89C, Adjustments for Civil Service Employees Excluded from Collective Bargaining
AP 9.110 : Employment-Related Grievance Procedure for Persons (Including Applicants for Positions) Not Covered by Collective Bargaining Agreement Grievance Procedures or Other Applicable Procedures
Employment-Related Grievance Procedure for Persons (Including Applicants for Positions) Not Covered by Collective Bargaining Agreement Grievance Procedures or Other Applicable Procedures
AP 9.130 : Procedures for Taking Disciplinary and Discharge Actions for Civil Service and Non-Civil Service Employees
Procedures for Taking Disciplinary and Discharge Actions for Civil Service and Non-Civil Service Employees
AP 9.140 : Internal Complaint Procedure for Civil Service Employees Complaints related to the Civil Service System
Internal Complaint Procedure for Civil Service Employees Complaints related to the Civil Service System
AP 9.160 : University Employee Training
University Employee Training
AP 9.170 : Performance Evaluation of Administrative, Professional and Technical (APT) Personnel
Performance Evaluation of Administrative, Professional and Technical (APT) Personnel
AP 9.190 : University Employee Perquisites
University Employee Perquisites
AP 9.195 : Establishment of New Positions and Abolishment of Positions
Establishment of New Positions and Abolishment of Positions
AP 9.205 : Salary Schedules for Faculty Personnel
Salary Schedules for Faculty Personnel
AP 9.220 : Lump Sum Payment of Prorated Salary upon Termination
Lump Sum Payment of Prorated Salary upon Termination
AP 9.230 : Maximum Additional Compensation (Overload) Rates for Board of Regents Personnel
Maximum Additional Compensation (Overload) Rates for Board of Regents Personnel
AP 9.235 : Administrative Stipends for Department Chairs and Special Program Directors
Administrative Stipends for Department Chairs and Special Program Directors
AP 9.240 : Record of Outside Employment
Record of Outside Employment
AP 9.290 : Annual Review of Civil Service Position Descriptions
Annual Review of Civil Service Position Descriptions
AP 9.300 : Preparation of Position Descriptions (Civil Service)
Preparation of Position Descriptions (Civil Service)
AP 9.310 : Temporary Assigments for Civil Service Employees
Temporary Assigments for Civil Service Employees
AP 9.330 : Flexible Working Hours Program for Civil Service Employees
Flexible Working Hours Program for Civil Service Employees
AP 9.335 : Nepotism
Nepotism
AP 9.350 : Application for Transfer of Vacation and Sick Leave Credit or Payment in Lieu of Vacation
Application for Transfer of Vacation and Sick Leave Credit or Payment in Lieu of Vacation
AP 9.360 : Leaves of Absence for Pregnancy Related Disabilities
Leaves of Absence for Pregnancy Related Disabilities
AP 9.365 : Special Benefits for ERS Members on Military Leave Without Pay
Special Benefits for ERS Members on Military Leave Without Pay
AP 9.370 : Retirement System Contributions While On Unpaid Professional Improvement or Educational Leave
Retirement System Contributions While On Unpaid Professional Improvement or Educational Leave
AP 9.380 : Vacation and Sick Leave System
Vacation and Sick Leave System
AP 9.390 : Vacation Credit Fund Transfer
Vacation Credit Fund Transfer
AP 9.400 : Guidelines for Sabbatical Leaves for Faculty
Guidelines for Sabbatical Leaves for Faculty
AP 9.410 : Intergovernmental Service
Intergovernmental Service
AP 9.420 : Leave without Pay for BOR Personnel
Leave without Pay for BOR Personnel
AP 9.430 : Professional Improvement Leaves for APT Personnel
Professional Improvement Leaves for APT Personnel
AP 9.460 : Sabbatical leaves for Regular Civil Service Employees
Sabbatical leaves for Regular Civil Service Employees
AP 9.470 : Leave Sharing
Leave Sharing
AP 9.480 : Casual Appointments
Casual Appointments
AP 9.485 : Filling of Vacant Position
Filling of Vacant Position
AP 9.520 : Tuberculosis Clearance
Tuberculosis Clearance
AP 9.540 : Recruitment and Selection of Faculty and Administrative, Professional and Technical (APT) Personnel
Recruitment and Selection of Faculty and Administrative, Professional and Technical (APT) Personnel
AP 9.560 : Appointment of Lecturers and Cooperating Teachers/Counselors
Appointment of Lecturers and Cooperating Teachers/Counselors
AP 9.570 : Appointment Procedure for Board of Regents Personnel
Appointment Procedure for Board of Regents Personnel
AP 9.580 : Employment of Employees' Retirement System (ERS) Retirants
Employment of Employees' Retirement System (ERS) Retirants
AP 9.600 : Joint Appointments between the University of Hawai‘i and the East-West Center
Joint Appointments between the University of Hawai‘i and the East-West Center
AP 9.610 : Immigration Classifications for Employment of Foreign Nationals
Immigration Classifications for Employment of Foreign Nationals
AP 9.650 : Exchange of Faculty with Other Institutions
Exchange of Faculty with Other Institutions
AP 9.660 : Civil Service Type Positions for Federally Funded Projects
Civil Service Type Positions for Federally Funded Projects
AP 9.670 : Employment of Personnel During Vacations
Employment of Personnel During Vacations
AP 9.680 : Form I-9, Employment Eligibility Verification
Form I-9, Employment Eligibility Verification
AP 9.685 : E-Verify Program
E-Verify Program
AP 9.700 : ERS Service Credit for Previous Military Service
ERS Service Credit for Previous Military Service
AP 9.710 : Prescription Safety Glasses
Prescription Safety Glasses
AP 9.720 : Workers' Compensation
Workers' Compensation
AP 9.730 : Workplace Non-violence Campus Procedures
Workplace Non-violence Campus Procedures
AP 9.740 : Tax Deferred Annuity Program (TDA)
Tax Deferred Annuity Program (TDA)
AP 9.750 : University of Hawaii Safety and Health Program
University of Hawaii Safety and Health Program
AP 9.751 : Recording Occupational Injuries and Illnesses
Recording Occupational Injuries and Illnesses
AP 9.760 : Procedures for Subsidized Parking
Procedures for Subsidized Parking
AP 9.770 : State of Hawaii Temporary Disability Benefits Plan for Civil Service Employees Covered by a Collective Bargaining Agreement
State of Hawaii Temporary Disability Benefits Plan for Civil Service Employees Covered by a Collective Bargaining Agreement
AP 9.771 : State of Hawaii Temporary Disability Benefits Plan for Non-Bargaining or Excluded Employees
State of Hawaii Temporary Disability Benefits Plan for Non-Bargaining or Excluded Employees
AP 9.800 : Unemployment Insurance Law
Unemployment Insurance Law
AP 9.820 : Procedures for Accepting Resignation or Retirement
Procedures for Accepting Resignation or Retirement
AP 9.830 : Layoff of APT Employees Included in the Bargaining Unit
Layoff of APT Employees Included in the Bargaining Unit
AP 9.840 : Work Force Reduction
Work Force Reduction
AP 9.860 : Policies and Procedures on Student Grievances
Policies and Procedures on Student Grievances
AP 9.880 : Policies and Procedures on Student Employment
Policies and Procedures on Student Employment
AP 9.890 : Equal Employment Opportunity/affirmative Action Program
Equal Employment Opportunity/affirmative Action Program
AP 9.895 : EEO/AA Glossary
EEO/AA Glossary
AP 9.900 : Policy and Complaint Procedure for Members of the Public Who Have Discrimination Complaints Regarding Public Accommodations or ADA Complaints Regarding Disability Access to University Services, Programs, and Activities
Policy and Complaint Procedure for Members of the Public Who Have Discrimination Complaints Regarding Public Accommodations or ADA Complaints Regarding Disability Access to University Services, Programs, and Activities
AP 9.910 : Reporting Procedure for Employment Discrimination Complaints
Reporting Procedure for Employment Discrimination Complaints
AP 10.100 : Task Order Price Estimates
Task Order Price Estimates
AP 10.110 : Labor Recording System
Labor Recording System
AP 10.120 : Accounting
Accounting
AP 10.130 : Prorated Direct Costs
Prorated Direct Costs
AP 10.200 : Compensation of Employees
Compensation of Employees
AP 10.300 : Procurement Policies
Procurement Policies
AP 10.350 : Personal Property
Personal Property
AP 10.355 : Capitalization
Capitalization
AP 12.203 : Service Orders to the Research Corporation of the University of Hawaiʿi
Service Orders to the Research Corporation of the University of Hawaiʿi
AP 12.204 : Special Fund Research Recharge Centers
Special Fund Research Recharge Centers
AP 12.205 : Patent and Copyright Disclosure Procedures, Determination of Respective Rights, and Appeals
Patent and Copyright Disclosure Procedures, Determination of Respective Rights, and Appeals
AP 12.206 : Procedures to Manage Ethical Issues in Technology Transfer Activities Sponsored by the University
Procedures to Manage Ethical Issues in Technology Transfer Activities Sponsored by the University
AP 12.211 : Administrative Procedure Procedure for Responding to Allegations of Research and Scholarly Misconduct
Administrative Procedure
Procedure for Responding to Allegations of Research and Scholarly Misconduct
AP 12.217 : Procedure for Institutional Oversight of Life Sciences Dual Use Research of Concern
Procedure for Institutional Oversight of Life Sciences Dual Use Research of Concern
AP 12.301 : Protection of Human Participants
Protection of Human Participants
AP 12.304 : Procedures for Disclosing and Addressing Conflicts of Interest Related with Extramurally-Funded Activities
Procedures for Disclosing and Addressing Conflicts of Interest Related with Extramurally-Funded Activities
AP 12.401 : Procedures for the Preparation and Submission of Proposals to External Sponsors and the Review/ Approval Requirements for Sponsored Agreements
Procedures for the Preparation and Submission of Proposals to External Sponsors and the Review/ Approval Requirements for Sponsored Agreements
AP 12.402 : Procedures for Fringe Benefits Included in Proposal Budgets
Procedures for Fringe Benefits Included in Proposal Budgets
AP 12.405 : Advance Funding Accounts for Externally Financed Programs and Activities
Advance Funding Accounts for Externally Financed Programs and Activities
AP 12.407 : Compensation for Personal Services on Extramural Awards
Compensation for Personal Services on Extramural Awards
AP 12.408 : Effort Reporting
Effort Reporting
AP 12.410 : Accounting for Cost Sharing
Accounting for Cost Sharing
AP 12.411 : Subrecipient Monitoring
Subrecipient Monitoring
AP 12.412 : Extramural Closeout Procedures
Extramural Closeout Procedures

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