Office of the Vice President for Academic Planning and Policy
December 11, 2020
TO: CCAO, CSSAO, Registrars, Banner Central, UH Mānoa Bursar’s Office
FROM: Pearl Iboshi
Director, Institutional Research, Analysis and Planning Office
Debora Halbert
Associate Vice President for Academic Programs and Policy
SUBJECT: Revised Recommendations to Standardize Residency Codes
Due to some noted inconsistency in reporting and the need for greater accuracy in our financial aid reporting, this memo is a reminder to all concerned about the need to standardize the application of residency code types. In particular, the N/R codes (see table below) are meant to identify non-residents who are being given a discount on their tuition rates codes based on Board of Regents’ policy RP 6.208. The proper use of these codes is critical for the determination of correct tuition rate for the student and for our financial aid accounting which counts these discounts as a cost to campuses. To promote consistency in the use of the Residency codes, the attached table has been developed (see Table 1) to clearly define each code and the tuition rate that coincides with that code. IRAPO will include possible errors by identifying mismatches in permanent home address and the use of these codes in the census edit check process.
Bachman Hall 204
2444 Dole Street
Honolulu, Hawaiʻi 96822
Telephone: (808) 956-6897
Fax: (808) 956-9119
An Equal Opportunity/Affirmative Action Institution
| Code | Description | Definition | Resident | 100% Resident | 150% Resident | Non-resident |
|---|---|---|---|---|---|---|
| 0 | No Information (Non-Resident) | n | n | n | n | x |
| A | Non-Resident Appeal | Students who appeal their classification as a non-resident. | n | n | n | x |
| C | Converted Resident | Students who had their classification changed from non-resident to resident. | x | n | n | n |
| E | N/R East West Center Exemption | East-West Center student grantees pursuing baccalaureate or advanced degrees. | n | x | n | n |
| F | N/R Faculty/Staff Exemption | Full-time employees of the University of Hawaiʻi and their spouses and legal dependents. | n | x | n | n |
| G | N/R Hawaiʻi & National Guard & Reserve Exempt | Members of the Hawaiʻi National Guard and Hawaiʻi-based Reserve who are under contract in Hawaiʻi. | n | x | n | n |
| H | N/R Hawaiian Exemption | Native Hawaiians whose domicile is outside of Hawaiʻi. | n | x | n | n |
| I | N/R WRGP Exempt (formerly INSTEX) | Beginning in Fall 2020 for the University of Hawaiʻi at Mānoa and Fall 2021 for the University of Hawaiʻi at Hilo, new or returning WRGP eligible non-resident graduate students enrolled in eligible WRGP graduate programs at the University of Hawaiʻi qualify for the 150% resident tuition rate. WRGP students who concurrently enroll at any of the other eight University of Hawaiʻi campuses will incur the non-resident tuition rate at those campuses. Continuing WRGP students who were in WRGP programs prior to Fall 2020 at UH Mānoa are not affected by this change and will continue to pay their current tuition rates at UH Mānoa until they graduate or leave the University. Eligible states/areas are Alaska, Arizona, California, Colorado, Idaho, Montana, Nevada, New Mexico, North Dakota, Oregon, South Dakota, Utah, Washington, Wyoming, the Commonwealth of the Northern Mariana Islands, and Guam. |
n | n | x (UHM only) |
n |
| J | N/R Revised Institutional Exemption | (Replaced N/R Institutional Exempt as of Fall 2007) Citizens of an eligible Pacific island district, commonwealth, territory, or insular jurisdiction, state or nation which does not provide public institutions that grant baccalaureate degrees. Check with admissions office for current jurisdictions. | n | n | x | n |
| M | N/R Military Exemption | United States military personnel, their spouses and their authorized dependents (up to age 23) during the period the military personnel is stationed in Hawaiʻi on active duty. A grace period of one semester will be granted in situations where the military personnel’s rotation date expires prior to the start of the following semester. |
n | x | n | n |
| N | Non-Resident | Students who do not qualify for classification as a resident or one of the exempted categories. | n | n | n | x |
| O | Do Not Use (formerly Pending) | n | n | n | n | x |
| P | N/R Pac-Asian Exemption | Students from certain Asian and Pacific jurisdictions. Check with admissions office for current jurisdictions. | n | x (UHM only) |
n | n |
| R | Resident | Students who are bona fide residents of the State of Hawaiʻi according to campus rules and regulations. | x | n | n | n |
| S | N/R Student Exchange Exemption | Students (UH Mānoa and Hilo only) from participating institutions in the U.S. Canada, Guam, Puerto Rico, and U.S. Virgin Islands. Check with admissions office for current eligibility. | n | x (UHM and UHH only) |
n | n |
| T | N/R DOE Teacher Exemption | Out-of-state (non-resident) students who can pay resident tuition in order to meet demand for more teachers in Hawaiʻi. Students must be employed full-time as a teacher in a public school in Hawaiʻi and be enrolled in a teacher preparation program leading to licensure in the State of Hawaiʻi. | n | x (UHM only) |
n | n |
| V | N/R Veteran/Dependant Exemption | Veterans eligible to use Post 9/11 GI Bill or Montgomery GI Bill Active Duty educational benefits, who live in Hawaiʻi, and enroll within three years of discharge from a period of active duty service of 90 days or more. | n | x | n | n |
| W | N/R WUE Exemption | Residents of Alaska, Arizona, California, Colorado, Idaho, Montana, Nevada, New Mexico, North Dakota, South Dakota, Oregon, Utah, Wyoming, Washington State, Guam or Commonwealth of the Northern Mariana Islands. Family’s domicile (home) must be maintained as permanent address throughout the duration of participation in the WUE program. Other restrictions may apply. | n | n | x (*4-year campuses) |
n |
| Z | N/R Exemption Special Talent | Upon approval of the chancellor, students whose special talents and/or unique skills will make a significant contribution to campus life. | n | x | n | n |
* Inclusive of UH Maui College.
The “x” marks the default residency code classification with exceptions annotated within parentheses.