E/M Performance Evaluation
E/M evaluations are conducted annually to provide feedback on the achievement of goals, expectations, accomplishments, and overall performance.
🖨️ Printable Evaluation Schedule
Need a hard copy? Download and print the E/M performance evaluation schedule here.
Eligibility for E/M Evaluations
E/M employees hired on or before October 1 of the evaluation year are required to participate in the evaluation process. To be eligible, an employee must have been in their E/M position for at least six months by the end of the evaluation period.
E/M employees hired after October 1 of the evaluation year are not required to participate.
The E/M Evaluation Process
The E/M Performance Evaluation is a structured process that ensures clear expectations, feedback, and performance assessments for Executive & Managerial employees. It includes self-evaluation, peer and subordinate feedback, supervisor review, and final approval by the President.
Click on each section below to view instructions and important dates.
What happens? E/M employees update their 360° Evaluator spreadsheet to identify peers and subordinates who will provide feedback. Supervisors review and approve the final list before submission.
- E/M Employee Guide: Updating & Submitting Your 360° Evaluator List (Instructions for updating and submitting the 360° Evaluator excel spreadsheet.)
| IMPORTANT DATES | |
| March 17, 2025 | E/Ms employees receive a 360° Evaluator list from the Departmental Coordinator. |
| March 24, 2025 | E/M employees update the spreadsheet (adding, removing, or confirming evaluators) and return it to their Departmental Coordinator by March 24. |
| March 31, 2025 | Supervisors review and submit final 360° Evaluator spreadsheet to Department Coordinators |
| April 4, 2025 | Department Coordinators submit spreadsheets to the Office of Systems Integration (OSI) via uh360@hawaii.edu |
What happens? E/M employees reflect on accomplishments, challenges, and areas for growth and submit their self-evaluation in Trakstar before the deadline.
- E/M Employee Guide: Self-Evaluation in Trakstar (Step-by-step guide for logging in and submitting self-evaluation.)
| IMPORTANT DATES | |
| March 17, 2025 | E/M’s may begin entering self-evaluation information into Trakstar |
| July 1, 2025 | Deadline to complete self-evaluation |
What happens? Selected evaluators provide anonymous feedback on leadership, communication, and performance through the 360° Survey tool.
- Understanding the 360° Survey (How the survey works, who participates, and how feedback is used.)
| IMPORTANT DATES | |
| April 11, 2025 | 360° Survey opens for evaluators. Evaluators will be notified via email to participate in 360° Surveys |
| April 25, 2025 @ 4:30 PM | Deadline for 360° Survey completion |
What happens? Supervisors review 360° feedback and self-evaluations, conduct performance assessments in Trakstar and meet with employees before submitting final ratings. They also set new goals for the next evaluation period.
- Supervisor Guide: Completing Evaluations & Setting Goals (Guide for supervisors on completing evaluations & setting goals in Trakstar.)
| IMPORTANT DATES | |
| May 5, 2025 | Supervisors receive 360° Survey results for review |
| July 1, 2025 | Supervisors submit final rating in Trakstar after discussing evaluations with employees |
What happens? The President reviews and gives final approval for ratings of Direct Reports with 360° feedback. The President also receives all E/M evaluations and overall scores for final review and concurrence.
| IMPORTANT DATES | |
| August 1, 2025 | President’s deadline for final approval of evaluations. |