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RESOLUTION RECOMMENDING APPROVAL OF THE REORGANIZATION TO COMBINE THE OFFICE OF PHYSICAL, ENVIRONMENTAL AND LONG RANGE PLANNING AND THE OFFICE OF FACILITIES AND GROUNDS TO FORM THE OFFICE OF PLANNING AND FACILITIES (P&F)

Approved by the Mānoa Faculty Senate
5/7/2014
54 in support: 8 opposed


ISSUE #28.14


[PDF] (Transmittal)
[PDF] [DOC] (Resolution)
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Resolution Recommending Approval of the Reorganization To Combine The Office Of Physical, Environmental And Long Range Planning And The Office Of Facilities And Grounds To Form The Office Of Planning And Facilities (P&F)

Whereas, The Office of Physical, Environmental, and Long-Range Planning currently answers directly to the Vice Chancellor for Administration, Finance and Operations (VCAFO), and the Office of Facilities and Grounds currently is directed by an Assistant Vice Chancellor for Facilities and Grounds who answers to the VCAFO; and

Whereas, The proposed reorganization will combine the Office of Physical, Environmental, and Long Range Planning and the Office of Facilities and Grounds to form the Office of Planning and Facilities (P&F) under an Assistant Vice Chancellor of Planning and Facilities; and

Whereas, The newly formed P&F will have five (5) main divisions: Office of Support Services, Planning Office, Facilities Management Office, Buildings and Grounds Management, and Campus Operations; and with each division headed by a Director reporting to the Associate Vice Chancellor for P&F, thereby enabling design, construction, and operational decisions to be linked to overall campus planning; and

Whereas, Support functions, including fiscal, procurement, human resources, and warehouse/inventory, will be consolidated under one umbrella, the Office of Support Services, which aims to achieve higher levels of efficiency and services, and the Work Coordination Center (WCC) will be integrated with information technology and communication functions to form an expanded unit called Customer Service and Information Management under the Office of Support Services; and

Whereas, This reorganization will better enable the establishment of procedures to improve the management of evaluating, executing, and tracking work order requests to ensure high level of communication and timely completions of projects; and

Whereas, In addition this reorganization places greater emphasis on energy and utilities management that will quantify both energy/resource use and savings of our campus facilities and programs to enable information/data based decision making to tackle the growing campus energy costs and to improve work performance; and

Whereas, A zone management program will be established to coordinate and manage the delivery of building and grounds maintenance services to respective areas on campus in partnership with university departments and programs; and

Whereas, The reorganization is expected to lead to a more efficient coordination and delivery of projects in planning, design, and construction management to enable the completion of projects on-schedule and on-budget; and

Whereas, A research revolving fund unit will be created to reduce the backlog of work orders supporting research programs and to facilitate the advancement of the university’s research infrastructure; and

Whereas, This reorganization does require additional funds ($1.26 M) to fill critical positions lost through budget cuts and non-filling of positions following retirements and resignations, in areas of shop trades, energy management, and information technology; and

Whereas, We fully support any proposal that more effectively meets academic, research, and student life goals; therefore, be it

Resolved, That the Manoa Faculty Senate strongly recommends to the Manoa Chancellor that the proposed reorganization to combine the Office of Physical, Environmental, and Long Range Planning and the Office of Facilities and Grounds to form the Office of Planning and Facilities (P&F) be approved.


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