Executive Policy 11.102 Executive Policy 11.102

Delegation of Authority to Approve Requests to Sell or Serve Alcoholic Beverages on University Premises

Executive Policy Chapter 11, Miscellaneous
Executive Policy EP 11.102, Delegation of Authority to Approve Requests to Sell or Serve Alcoholic Beverages on University Premises
Effective Date:  October 2014
Prior Dates Amended:  August 1989 (est)
Responsible Office:  Office of the Vice President for Academic Affairs
Governing Board of Regents Policy RP 11.202, Sale or Consumption of Liquor on Campus
Review Date:  August 2019

To delegate authority to approve requests to serve or sell alcoholic beverages on University premises or at activities sponsored by University organizations or units, in accordance with the provisions of RP 11.202, Sale or Consumption of Liquor on Campus of Board of Regents Bylaws and Policies.

As used in this policy:

A. "Alcoholic Beverage" includes alcohol, liquor, brandy, malt liquor, whiskey, rum, gin, okolehao, sake, beer, ale, wine, or any beverage containing one-half of one percent or more of alcohol by volume.

B. "Private consumption" means those circumstances and situations where individuals or small groups of individuals drink alcoholic beverages in the privacy of their on-campus office, conference room, or residence hall room.

C. "Sale" means to provide or deliver alcoholic beverages for value or in any other way than purely gratuitously. Sale also includes those situations where an admission or entry charge to an event or activity entitles the purchaser to alcoholic beverages.

D. "Service" means those circumstances and situations where an individual or organization provides alcoholic beverages to others at an established time and place without receiving compensation from consumers of the beverage.

A. The Chancellors and Manoa Deans and Directors shall exercise authority consistent with the principles and provisions outlined in Board of Regents Policies, RP 11.202, Sale or Consumption of Liquor on Campus of Board of Regents Policies RP 11-2 and Executive Policy, EP 11.202, Management and Regulation of the Sale, Service and Consumption of Alcoholic Beverages on University Premises. 

B. At UH Manoa, the campus senior student affairs officer shall be the designated official who will receive and act on all requests related to the sale or service of alcoholic beverages by students. 

C. Each executive or manager exercising this delegation must see to the development of procedures and necessary forms designed to exercise reasonable control over the sale, service, and consumption of alcoholic beverages; thereby ensuring comportment with applicable state laws, reduction of the University’s liability exposure in alcohol-related incidents, and establishment of a positive context for responsible alcohol use by all segments of the University community.  The Chancellors shall maintain a summary of the exercise of this authority, including a list of all approved alcohol-related events for the campus by all executives or managers authorized to approve such activities.

Authority delegated to Chancellors, who may further delegate to campus senior student affairs officers, and for Manoa campus, to Deans and Directors.

Office of the Associate Vice President for Student Affairs
Telephone: (808) 956-8753
Email: avpsa@hawaii.edu

    A. Link to superseded Executive Policies in old format https://www.hawaii.edu/policy/archives/ep/

    B. Link to Administrative Procedures in old format https://www.hawaii.edu/policy/archives/apm/sysap.php

No Exhibits and Appendices found

    President