| APM Number |
Description |
Previous Procedure Date |
| A8.266 |
Purchasing Cards |
October 2013 |
| A5.504 |
Procedures for Disclosing and Addressing Conflicts of Interest and Commitment |
July 2012 |
| A8.025 |
Organizational Responsibilities Within the Fiscal System |
July 1982 |
| A8.026 |
Appointment of Fiscal Officers and Assistant Fiscal Officers |
February 2003 |
| A8.954 |
Extramural Closeout Procedures |
August 2013 |
| A8.947 |
Accounting for Cost Sharing |
May 2013 |
| A8.615 |
Account Control and Subcodes |
August 2001 |
| A8.200 |
Overview |
July 2012 |
| A8.215 |
Definitions |
November 2012 |
| A8.220 |
General Principles |
July 2012 |
| Attachment A220.2 |
Publication-1 Information on Hawaii State Taxes Administered by the Department of Taxation |
2009 |
| A8.225 |
Limitations in Purchasing |
July 2012 |
| A8.230 |
Contracting for Services |
July 2012 |
| A8.235 |
Competitive Sealed Bidding |
July 2012 |
| A8.240 |
Competitive Sealed Proposals |
July 2012 |
| A8.245 |
Professional Services Procurement |
July 2012 |
| A8.250 |
Small Purchases |
July 2012 |
| A8.255 |
Sole Source Procurement |
July 2012 |
| A8.260 |
Emergency Procurement |
July 2012 |
| A8.265 |
Specialized Purchasing |
February 2013 |
| A8.266 |
Purchasing Cards |
July 2012 |
| A8.270 |
Types of Contracts |
July 2012 |
| A8.275 |
Contract Formation and Administration |
February 2013 |
| A8.285 |
Cost or Price Reasonableness |
July 2012 |
| Attachment 285.1 |
OPRPM Form 95 Determination of Cost or Price Reasonableness [Fillable form] |
July 2012 |
| A9.880 |
Policies and Procedures on Student Employment |
January 2011 |
| Attachment 470.2 |
Leave Sharing Donation Form |
September 2011 |
| A8.927 Attach A |
Schedule of On-Campus Sites |
May 2013 |
| A8.954 |
Extramural Closeout Procedures |
May 2013 |
| A8.950 |
Vacation Credit Fund Transfers for Extramurally Funded Employees |
May 2013 |
| A8.525 |
Federal Personal Property (General; Definitions) |
November 1997 |
| A8.526 |
General Property Management Standards |
January 2004 |
| A8.948 |
Documentation Requirements for Personnel Costs Charged Directly to Federally Sponsored Agreements |
August 1993 |
| A8.927 |
Facilities & Administrative Cost Charges in Contracts and Grants |
September 2008 |
| A8.927 Attach. A |
Schedule of On-Campus Sites |
July 1988 |
| A8.947 |
Accounting for Cost Sharing |
April 2009 |
| A8.911 |
Procedures for Fringe Benefits Included in Proposal Budgets |
July 1988 |
| A8.911 Attach. A |
Summary of Fringe Benefit Rates to be Included in Grant and Contract Proposals |
July 2010 |
| A8.950 |
Procedures for Fringe Benefits Included in Proposal Budgets |
July 1988 |
| A8.954 |
Extramural Closeout Procedures |
December 2010 |
| A5.504 |
Procedures for Disclosing and Addressing Conflicts of Interest and Commitment |
March 2013 |
| A8.956 |
Financial Conflicts of Interest (FCOI) for Public Health Services (PHS) Grants, Cooperative Agreements and Contract |
August 2012 |
| A8.956 Attach A |
University of Hawai`i Conflicts of Interest Disclosure Form |
August 2012 |
| A8.956 Attach B |
Significant Financial Interest Report |
August 2012 |
| A8.265 |
Specialized Purchasing |
November 2012 |
| A8.275 |
Contract Formation and Administration |
November 2012 |
| A8.930 Attachment 1 |
Internal Service Order (S/O) Form |
November 2009 |
| A8.926 |
Administrative and Financial Management Requirements for Extramurally Financed Research and Training Programs/Activities of the University of Hawai`i |
July 1988 |
| A8.930 |
Service Orders to the Research Corporation of the University of Hawaii |
November 2009 |
| A8.275 |
Contract Administration |
July 2012 |
| A8.265 |
Specialized Purchasing |
July 2012 |
| A8.215 |
Definitions |
July 2012 |
| A8.931 |
Revolving Fund Service Orders to the Research Coporation of the University of Hawaii |
November 2009 |
| A8.931 Attach 1 |
Revolving Account Service Order Request |
November 2009 |
| A8.450 |
Records Management Guidelines and Procedures |
August 2002 |
| A8.952 |
Advance Funding Accounts for Externally Financed Programs and Activities |
February 2010 |
| A8.952 Attach A |
Advance Account Form |
April 2008 |
| A8.952 Attach B |
Prior Approval Form |
October 2008 |
| A8.910 |
Procedures for the Preparation and Submission of Proposals to External Sponsors and the Review/Approval Requirements for Sponsored Agreements |
April 2012 |
| Attachment 250.5 |
Request for Exception to Use of SuperQUOTE in Source Selection |
July 2007 |
| Attachment 275.1a |
Transmittal of Contract/Purchase Order |
January 2004 |
| Attachment 275.1b |
Completion Report for Contract/Purchase Order |
January 2004 |
| Attachment 275.2 |
Vendor Evaluation Form |
January 2004 |
| Attachment 275.3 |
Assignment of Money by Party to Whom University is Directly Indebted |
January 2004 |
| A8.200 |
Overview |
July 2010 |
| A8.215 |
Definitions |
July 2010 |
| A8.220 |
General Principles |
July 2010 |
| A8.225 |
Limitations in Purchasing |
July 2010 |
| A8.230 |
Contracting for Services |
July 2010 |
| A8.235 |
Competitive Sealed Bidding |
July 2010 |
| A8.240 |
Competitive Sealed Proposals |
July 2010 |
| A8.245 |
Professional Services Procurement |
July 2010 |
| A8.250 |
Small Purchases |
July 2010 |
| A8.255 |
Sole Source Procurement |
July 2010 |
| A8.260 |
Emergency Procurement |
July 2010 |
| A8.265 |
Specialized Purchasing |
July 2010 |
| A8.266 |
Purchasing Cards |
January 2004 |
| A8.270 |
Types of Contracts |
July 2010 |
| A8.275 |
Contract Administration |
July 2010 |
| A8.285 |
Cost and Price Reasonableness |
July 2010 |
| Attachment 220.2 |
Information on Hawaii State Taxes Administered by the Department of Taxation |
2002 |
| Attachment 220.3 |
Request for Exemption from Standard Methods of Source Selection |
July 2010 |
| Attachment 220.5 |
Request for Amendment Regarding Exemption from Standard Methods of Source Selection |
July 2010 |
| Attachment 220.6 |
University of Hawaii Notice to Exemption from Standard Methods of Source Selection |
July 2010 |
| Attachment 220.7 |
University of Hawaii Notice of Amendment Regarding Exemption from Standard Methods of Source Selection |
July 2010 |
| Attachment 255.1 |
Request for Sole Source |
July 2010 |
| Attachment 255.2 |
Sole Brand Justification |
January 2004 |
| Attachment 260.1 |
University of Hawaii Request for Emergency Procurement |
July 2010 |
| Attachment 265.2 |
Insurance Clause |
January 2004 |
| Attachment 275.1a |
University of Hawaii Contract Encumbrance and Payment Form |
January 2004 |
| Attachment 275.1b |
Encumbrance and Payment Ledger |
January 2004 |
| Attachment 275.2 |
Instructions for Completion of University of Hawaii FMIS-41 Contract Encumbrance and Payment Form |
January 2004 |
| Attachment 275.3 |
University of Hawaii Contract Adjustment Form |
January 2004 |
| Attachment 285.1 |
Determination of Cost or Price Reasonableness |
January 2004 |
| A8.910 |
Procedures for the Preparation and Submission of Proposals to External Sponsors and the Review/Approval Requirements for Sponsored Agreements |
July 1988 |
| A8.955 |
Sub-recipient Monitoring |
March 2011 |
| A9.470 |
Leave Sharing |
February 1996 |
| A9.030 |
State and Federal Posting Requirements |
February 2009 |
| A8.955 |
Sub-recipient Monitoring |
April 2009 |
| A8.955 Attach A |
Subrecipient Audit Information |
April 2009 |
| A8.955 Attach B |
Federal subrecipient Questionaire |
April 2009 |
| A8.851 |
Out-of-State and Intra-State Travel |
August 2001 |
| A9.9900 |
Policy and Complaint Procedure for Members of the Public Who Have Discrimination Complaints Regarding Public Accommodations or ADA Complaints Regarding Disability Access to University Services, Programs, and Activities |
June 2004 |
| A9.520 |
Tuberculosis Clearance |
September 2002 |
| A9.880 |
Policies and Procedures on Student Employment |
October 2005 |
| A8.954 |
Extramural Closeout Procedures |
May 2009 |
| A9.160 |
University Employee Training |
October 1999 |
| A8.280 |
Construction Procurement |
July 2010 |
| A9.130 |
Delegation of Authority for Disciplinary Actions |
August 1985 |
| A8.760 |
IRS Compliance for Reporting Cash Payments Over $10,000 |
September 2009 |
| A8.200 - A8.299 |
Procurement |
June 2010 |
| A9.820 |
Delegation of Authority to Accept Voluntary Termination |
July 1982 |
| A9.370 |
Retirement System Contributions While on Leave |
April 1986 |
| A9.380 |
Vacation and Sick Leave System |
September 1990 |
| A8.952 |
Advance Funding Accounts for Externally Financed Programs and Activities |
October 2008 |
| A8.930 |
Services with the Research Corporation of the University of Hawaii |
August 1993 |
| A9.075 |
Personnel Records |
August 1999 |
| A8.220 |
General
Principles |
January 2009 |
| A8.245 |
Professional
Services Procurement |
July 2007 |
| A8.250 |
Small Purchases |
January 2007 |
| A8.290 |
Requirements of Federally Funded Purchases |
October 2008 |
| Attachment 290.1 |
Federal
Provisions for Subcontracts/Purchase Orders(Under Federal Prime
Contracts) |
July 2006 |
| Attachment 290.1a |
Federal provisions applicable when subcontractor(Educational or Nonprofit Organization) is in possession of government property |
July 2006 |
| Attachment 290.1b |
Federal provisions applicable when subcontractor(Commercial Entity) is in possession of government property |
July 2006 |
| Attachment 290.2 |
Terms and Conditions Applicable to Purchase Orders (Under Federal Grants) |
July 2006 |
| Attachment 290.2a |
Terms and Conditions Applicable to Subcontracts (Under Federal Grants) |
July 2006 |
| A9.610 |
Visas for Employment of Foreign Nationals |
December 2001 |
| A8.954 |
Project Closeout |
June 2007 |
| A8.505 |
State Personal Property |
June 2001 |
| A8.550 |
Capitalization |
May 2003 |
| A8.947 |
Accounting for Cost Sharing |
July 1988 |
| A9.030 |
Federal and State Posting Requirements |
August 2007 |
| A8.200 |
Overview |
July 2006 |
| A8.220 |
General Principles |
July 2007 |
| A8.230 |
Contracting for Services |
July 2007 |
| A8.255 |
Sole Source Procurement |
January 2007 |
| A8.260 |
Emergency Procurement |
January 2007 |
| A3.101 |
University of
Hawai'i Organizational and Functional Changes |
July 1991 |
| Attachment 101A |
Processing of Delegated Reorgazations |
July 1991 |
| Attachment 101B |
Memorandum to Notify Employee Collective Bargaining Representative of a Pending Reorganization and Initiate the Consultation Process |
July 1991 |
| Attachment 101C |
Memorandum to Notify the State Director of Finance of a Pending Reorganization |
July 1991 |
| Attachment 101D |
Executive Summary |
July 1991 |
| Attachment 101E |
Memorandum to Notify the Office of the Lieutenant Governer of an approved reorganization |
July 1991 |
| Attachment 101F |
Memorandum to Notify Employee Collective Bargaining Representatives of an Approved Reorganization |
July 1991 |
| Attachment 101G |
Processing Reorganizations Which Require the Approval of the Board of Regents |
July 1991 |
| A1.200 |
University of
Hawai'i-Manoa Facilities Use Practices and Procedures |
October 1987 |
| A7.022 |
Procedures
Relating to Protection
of the Educational Rights and Privacy of Students |
November 1988 |
| A8.026 |
Appointment of
Fiscal Officers and Assistant Fiscal Officers |
March 2000 |
A8.200 - A8.299
|
Procurement |
January 2004
|
| A8.200 |
Overview |
January 2005 |
| Attachment 220.3 |
OPRPM Form 138 (Request for Exemption from Chapter 103D, HRS) |
January 2005 |
| A8.220 |
General Principles |
January 2005 |
| Attachment 220.4 |
OPRPM Form 89 (Annual Declaration of Receipt of Gifts and Gratuities Compliance with Standards of Conduct ) |
January 2004 |
| A8.225 |
Limitations in Purchasing |
January 2005 |
| A8.230 |
Contracting for Services |
January 2005 |
| Attachment 230.3 |
OPRPM Form 74 (Contracting for Services) |
January 2004 |
| Attachment 230.4 |
OPRPM Form 107G (University of Hawaii Agreement for Services) |
January 2005 |
| Attachment 230.5 |
OPRPM Form 63 (University of Hawaii Services Contract) |
January 2004 |
| A8.235 |
Competitive Sealed Bidding |
January 2005 |
| A8.240 |
Competitive Sealed Proposals |
January 2005 |
| A8.245 |
Professional Services Procurement |
January 2005 |
| A8.250 |
Small Purchases |
July 2006 |
| A8.250 |
Small Purchases |
January 2005 |
| Attachment 250.2 |
Instructions for Preparation of University of Hawaii Hard Copy Requisition Form |
January 2004 |
| Attachment 250.8 |
Instructions for Preparation of University of Hawaii Hard Copy Purchase Order Form |
January 2004 |
| Attachment 250.13 |
OPRPM Form 148 (Request for Exception to Use of SuperQUOTE in Source Selection) |
May 2004 |
| A8.255 |
Sole Source Procurement |
January 2005 |
| A8.260 |
Emergency Procurement |
January 2007 |
| A8.260 |
Emergency Procurement |
January 2005 |
| Attachment 260.1 |
OPRPM Form 152 (University of Hawaii Request for Emergency Procurement) |
January 2005 |
| A8.265 |
Specialized Purchasing |
January 2005 |
| Attachment 265.4 |
OPRPM Form 136 (Purchase of Meals, Refreshments, and Protocol Items with Special, Revolving and/or Endowment Funds) |
January 2004 |
| A8.275 |
Contract Administration |
January 2005 |
| A8.280 |
Concessions |
January 2005 |
| A8.285 |
Cost and Price Reasonableness |
January 2005 |
| A8.295 |
Small Business and Small Disadvantaged Business Programs |
March 2003 |
| Attachment 295.1 |
OPRPM Form 115 (Business Classification Certification Statement) |
January 2004 |
| A8.300 |
Interests in Real Property |
August 2002 |
| Attachment 300.1 |
OPRPRM Form 145 (Request to Enter into Transaction Involving Real Property or Interest in Real Property) |
August 2002 |
| A8.305 |
Use of Non-University Space and Facilities |
August 2002 |
| Attachment 305.1 |
OPRPRM Form 146 (Agreement for Short-term Use of Non-University Space or Facilities) |
August 2002 |
| A8.505 |
State Personal Property |
December 1996 |
| A8.512 |
Identification of Property |
July 1982 |
| A8.514 |
Maintenance of Records |
July 1982 |
| A8.515 |
Physical Inventory (State Personal Property) |
January 2002 |
| A8.517 |
Reports |
December 2000 |
| A8.550 |
Capitalization |
June 2001 |
| A8.550 |
Capitalization |
July 1999 |
| A8.551 |
Non-Expendable Personal Property |
July 1999 |
| A8.701 |
Receipting and Depositing of Funds Received by the University |
January 2002 |
| A8.710 |
Credit Card Program |
June 1992 |
| A8.730 |
Release of Student Transcripts with Delinquent Financial Obligations |
November 1990 |
| A8.740 |
Dishonored Checks |
April 2006 |
| A8.836 |
Purchase Orders and Related Forms |
July 1996 |
| A8.838 |
Contract Encumbrance and Payment Forms and Related |
July 1996 |
| A8.851 |
Out-of-State and
Intra-State Travel |
July 1997 |
| A8.861 |
Authorization for Payment Forment |
July 1996 |
| A8.863 |
Relocation Allowances |
February 2006 |
| A8.866 |
Accounts Payable Listing |
July 1996 |
| A8.878 |
Payroll Overpayment |
July 1996 |
| A8.911 Attach. A |
Summary of Fringe Benefit Rates to be Included in Grant and Contract Proposals |
July 2001 |
| A8.911 Attach. A |
Summary of Fringe Benefit Rates to be Included in Grant and Contract Proposals |
July 1998 |
| A8.952 |
Advance Funding for Externally Financed Programs and Activities |
August 1993 |
| A8.953 |
Pre-award Costs for Externally Financed Programs and Activities |
August 1993 |
| A9.170 |
Administrative, Professional, Technical (APT) Employees Performance Evaluation |
April 2002 |
| A9.170 |
Administrative, Professional, and Technical (APT) Employees Performance Evaluation |
October 1997 |
| A9.210 |
Classification and Compensation Plan for APT Personnel |
June 2004 |
| A9.210 |
Classification and Compensation Plan for APT Personnel |
April 2002 |
| A9.210 |
Classification and Compensation |
April 1999 |
| A9.210 |
Classification and Compensation Plan for APT Personnel |
November 1998 |
| A9.210 |
Classification and Compensation Plan for APT Personnel |
January 1996 |
| A9.235 |
Administrative Stipends for Department Chairs, Special Program Directors, and Chairs of Academic Subdivisions |
September 1999 |
| A9.235 |
Administrative Stipends for Department Chairs, Special Program Directors and Chairs of Academic Subdivision |
July 1989 |
| A9.250 |
Position Descriptions for APT Personnel |
October 1995 |
| A9.260 |
Procedures for Maintenance of the Executive and Managerial Classification System |
January 1999 |
| A9.520 |
Tuberculosis Clearance |
October 1999 |
| A9.540 |
Recruitment and Selection of Faculty and APT Personnel |
July 2000 |
| A9.730 |
Workplace Non-Violence Campus Procedures |
May 2001 |
| A9.750 |
Safety and Welfare Benefits |
September 1997 |
| A9.810 |
Personnel Exit Questionnaires |
August 1997 |
| A9.880 |
Policies and Procedures on Student Employment |
July 2004 |
| A9.880 |
Policies and Procedures on Student Employment |
May 1991 |
| A9.920 |
Discrimination Complaint Procedures For Students, Employees, And Applicants For Admission Or Employment |
December 1990 |
| A9.550 |
Appointment of Graduate Assistants |
September 1997 |
| A9.720 |
Workers' Compensation |
November 1999 |
| A9.010 |
Reporting of Changes and Corrections of Employee's Records |
September 1986 |
| A9.041 |
Utilization of Volunteer Services at the University Of Hawai`i |
February 1996 |
| A9.075 |
Personnel Records -- BOR Appointees |
July 1998 |
| A9.160 |
University Employee Training |
July 1982 |
| A9.360 |
Leaves of Absence for Pregnancy Related Disabilities |
July 1982 |
| A9.420 |
Leave Without Pay for BOR Personnel |
July 1982 |
| A9.500 |
Residency Requirement for Public Employment |
August 1997 |
| A9.520 |
Turberculosis Clearance |
November 1996 |
| A9.540 |
Recruitment and Selection of Faculty and Administrative, Professional and Technical (APT) Personnel |
January 2000 |
| A9.540 |
Recruitment and Selection of Faculty and Administrative, Professional and Technical (APT) Personnel |
November 1999 |
| A9.540 |
Recruitment and Selection of Faculty and Administrative, Professional and Technical (APT) Personnel |
September 1998 |
| A9.620 |
Recruitment and Reassigment of Executive and Managerial Personnel |
July 1982 |
| A9.720 |
Workers' Compensation |
July 1999 |
