Administrative Procedure 9.110 Administrative Procedure 9.110

Grievance Procedure for Employees Not Covered by Collective Bargaining Agreement Grievance Procedures

Administrative Procedure Chapter 9, Personnel
Administrative Procedure 9.110, Grievance Procedure for Employees Not Covered by Collective Bargaining Agreement Grievance Procedures
Effective Date:  April 2026
Prior Dates Amended:  January 1983
Responsible Office: Vice President for Administration
Governing Board of Regents Policy: N/A
Review Date:  April 2029

To provide a grievance procedure for employees excluded from collective bargaining who do not have an established grievance procedure.

For the purposes of this administrative procedure a grievance refers to a process whereby an employee, excluded from collective bargaining is afforded an opportunity to challenge an employment related disciplinary action by the University.

1. Informal Procedure
   
   Persons not covered by collective bargaining agreement grievance procedures should, whenever possible, work out grievances with the immediate supervisor on an informal basis before filing a formal grievance.


2. Formal Grievance Procedure
   
   
   1. The University need not consider any grievance not filed in accordance with the procedures contained in this Administrative Procedure.
   
   
   2. Requirements
      A written grievance must be filed within twenty (20) working days following the employment related disciplinary action or the date on which the grievant first knew or reasonably should have known of the action.
      The grievant shall file the grievance with the appropriate approving authority. The following information shall be provided:
   
   
   1. Name, address, email, and phone number of grievant;
   
   
   2. Title of grievant's position;
   
   
   3. Name and location of work unit involved in the grievance, and
   
   
   4. A concise statement of the facts concerning the grievance, the date of such alleged violation, and the relief or remedy requested.
   
   
   3. Step 1: Approving Authority
      
      Within five (5) working days of filing the written grievance, the grievant may request a meeting with the approving authority to provide information relevant to the grievance. If grievant timely requests a meeting, such meeting shall be held within ten (10) working days.
      
      The approving authority shall render a decision in writing to the grievant within twenty (20) working days of receipt of the grievance or, if a meeting is held, within twenty (20) working days of the meeting. In the event an extension is needed, the grievant shall be notified in writing.
   
   
   4. Step 2: Appeal
      
      If the grievant disagrees with the Step 1 decision, the grievant shall, within ten (10) working days after receipt of the Step 1 decision, provide a written notice of appeal to the designated appeal officer. The appeal notice must specify why the Step 1 decision is unsatisfactory.
      
      The appeal officer shall render a final decision in writing to the grievant within twenty (20) working days after receipt of the notice of appeal.  In the event an extension is needed, the grievant shall be notified in writing. The decision of the appeal officer shall be final and binding.

There is no administrative specific delegation of authority.

System Office of Human Resources
(808) 956-8458

None

None

    Vice President for Administration