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Change in UH Form 1 Process
To minimize the possibility of identity theft from the monthly leave documents, the Social Security Number will be eliminated from all leave forms and reports and replaced with the UH Username or UH Number. The new leave forms will accept EITHER the UH Username or UH Number in place of the Social Security Number.
Implementation Memo
Memo from System Director of Human Resources
Supplemental Resources
  • Obtain a UH Username
  • Determine your UH Number
  • UH Form 1 Requires UH Username or UH Number
    Form 1 - UH Application for Leave of Absence
    Click on one of the following versions of the Form 1 - University of Hawai'i - Application for Leave of Absence (3 copies per page).

    Click here to access Form 1's created and tested for use on the Mac.

    Click here to print the notes (located at bottom of Form 1) and Manual Processing Instructions for either IBM or Mac.

    Two-Part Form Fillable
    Two-Part Form Fillable

    This version utilizes Adobe/Acrobat Version 3 or higher form filling capability that allows the leave information to be entered via the computer. Two copies of the same information are printed on one sheet of paper. This version may be used in cases where a duplicate copy is necessary.

    Three-Part Form Fillable
    Three-Part Form Fillable

    This version utilizes Adobe/Acrobat Version 3 or higher form filling capability that allows the leave information to be entered via the computer. Three copies of the same information are printed on one sheet of paper. This version may be used in cases where triplicate copies are necessary.

    Blank Non-Form Fillable (2 or 3 copies per page)
    2 copies per page
    3 copies per page

    This version utilizes Adobe/Acrobat to simply print out copies of the Form 1 to be manually completed. Any version of Adobe/Acrobat will allow you to print this document. The printed sheet may be cut to provide blank copies of the Form 1.

    The Document Number on the Form 1 is not preprinted and must be manually entered by the employee. You may use the format indicated below to derive a unique document number for an employee throughout a calendar year.

    Document Number Format:

  • digits 1 and 2 - Requestor Month (box 9)
  • digits 3 and 4 - Requestor Day (box 9)
  • digits 5 and 6 - Leave Code (box 3)

  • Example: The Requestor Date (box 9) is 09/15/98 (month=09 and day =15) and the Leave Code is 02 (box 3). Using the above format, the document number that must be entered in box 0 is 091502.

    Note:

  • The Document Number must be unique for all Forms 1 submitted on the same day with the same leave code. Therefore, multiple requests must not have the same Requestor Date (box 9).
     
  • The format above using the requestor month, day and leave code is NOT mandatory but may be used to derive a unique document number. Any other algorithm may be used (eg., sequential starting from 000001, etc.) the only criteria being that the document number must be unique for an employee for the calendar year.
  • Adobe Acrobat Reader Hints & Tips
    • Be sure that after completing the department block, press the TAB key once more to move the cursor out of the department block. This will ensure that the department is printed on all copies of the form.
       
    • If the displayed form is unreadable, press the icon to the left of the binoculars on the toolbar in order to magnify the form.
       
    • If the printed document does not fit the paper, use the 'Shrink To Fit' option (if available) by clicking an x in the box.
       
    • To ensure that the entered data is cleared when Adobe/Acrobat is closed, change the "Cache" setting under Edit, Preferences, Advanced, Cache in Netscape Communicator 4.0x from "Once per Session" to "Every time". It should appear under Options, Network Preferences, Cache in Netscape Navigator 3.0x .

    Copyright © 1999 University of Hawai'i, Office of Human Resources
    September-03-1999