ITS Lab Policies & Procedures



ITS LAB RULES & POLICIES

By logging in to a computer, you agree to all ITS Lab rules and policies, as well as the Student Conduct Code and the Use and Management of Information Technology Resource Policy (E2.210). Any person found in violation of these rules and/or policies may have their lab privileges revoked, as well as a full or temproary suspension of their UH Username.

  1. NO food or beverages are allowed in the ITS Labs.
  2. Lab use is intended only for educational purposes or offical University business. Commercial/political use of the lab equipment is strictly prohibited. You may be asked to leave the lab immediately if:
  3. NO disruptive behavior
  4. DO NOT move chairs within the lab OR bring any outside chairs from the library into the computer lab. The computer lab is NOT a group work area. One chair per workstation. Please take loud and disruptive conversations outside.
  5. NO cell phone use:
    • Cell phone use is strictly prohibited in the labs (including, but not limited to: voice calling, and texting which involves audible notification). Please answer your phone calls outside of the computer lab and silence your phone.
  6. DO NOT move the lab equipment and/or cables
  7. DO NOT change any of the computer settings OR install software.
  8. It is illegal to copy or distribute software and its documentation without the permission of the copyright owner. If you are caught copying or downloading copyrighted software, legal action will be taken against you. Please refer to the following link for a complete list of copyright policies. http://www.hawaii.edu/askus.
  9. Please LOG OUT if you are going to leave your computer unattended. If you leave the lab area, you are giving up your computer, and will have to wait in line if there is a waiting list when you return. No exceptions.

 


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CHECKING IN

You do not need to check in with a lab monitor. To use a computer in any of the ITS computer labs, simply go to any open computer and login with your UH Username and Password. You must have a current active UH student, faculty, or staff affiliation to be able to authenticate with the lab computers. If you do not have a valid UH Username, have forgotten your password, or are having problems logging into a computer, please see an ITS lab monitor for assistance.

If you are in a special program (such as SCVP, SEED, HELP, etc.) or class that is authorized to use one of our labs, you may login to the computers with your VIA (Visitor Internet Access) login and password. Consult with your department or program for information regarding VIA access.


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WAITING LIST

In all ITS computer labs, users who wish to use a computer will need to sign the waiting list if no computers are available. Once a user logs out of the machine, the lab monitor will instruct the next person in line to sit at the computer and login. If you are not present when a computer becomes available, you will lose your spot on the waiting list and will need to sign in again.


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TIME LIMIT

There is no time limit on the use of computers as long as there are no people waiting. A time limit of two hours per session will be enforced when there are people waiting. Anyone who is using a computer for more than two hours per session may be asked by an ITS lab monitor to give up the computer to the next person on the waiting list.


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ITS LAB PRINTING POLICY & PROCEDURE

  • Cost for printing is 11 cents per page.

  • No transparency or custom printing is allowed. The use of transparencies and/or heavy paper can damage the printers.

  • The lab is not responsible for deleted print jobs, print errors, etc. We recommend using PRINT PREVIEW before sending your print job. If the printer jams, we will only replace the pages that are lost.

    Refunds will NOT be given for any printing issues that may arise.

  • Limit print jobs to 50 pages at a time. Print jobs over 50 pages will automatically be deleted.
    If you are going to print PDF or PowerPoint files, please limit print jobs to 10 pages at a time.

  • Print jobs are deleted 30 minutes after they are sent.

  • Color printing is not available in the ITS Labs. Color printing may be available in the Hamilton Addition or the Campus Center computer lab.

Printing procedures:

After sending your print job to the printer from one of the ITS Lab computers, it will sit in a queue on our print servers for 30 minutes, or until you release and pay for the print job. You will need to go to the printer pay station with a valid UH Library Copy Card and follow the onscreen instructions to complete payment and receive your print job.

Keep in mind that print jobs are automatically deleted after 30 minutes. If you do not print within the 30 minute time period, you will need to resubmit your print job.


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OTHER INFORMATION

SAVING YOUR WORK

You must bring in media if you are planning to save your work, and a library copy card (with money on it) if you are planning to use the printers. All documents saved to the computer will be removed, upon reboot/log off.

The ITS Computer Labs will not be responsible for loss of data, damage, loss of personal items, or personal injury. It is your responsibility to maintain periodic backups of your data.

MONITOR ASSISTANCE

If needed, feel free to seek assistance from on-duty lab monitors around the lab or behind the service counter. The lab monitors are primarily responsible for assisting users to login/out, helping users get a session started/terminated, maintaining the general appearance of the lab, and other help desk functions.

The lab monitors are not responsible for doing your work for you. Please take the time to learn how to use the computers effectively. The lab monitors are not available to teach each individual how to do everything, nor are they expected to know all of the answers. They can help you look through online manuals for assistance with specific information in relation to the standard software installed on the lab computers.

MISCELLANEOUS

Important announcements and general information may be posted near the service counter areas.


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