Getting Started

Training

Policies and Memos

Facility Access

Veterinary Care

IACUC Site

Topaz/Web Protocols

Granite Cage Card System

Cost Estimate

Ordering Animals

Ordering Supplies

Service Billing

Animal Transfers

Technical Services

Guidelines

Related Organizations

Rates

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Animal and Veterinary Service

Getting Started

The Process for Gaining Access into the Vivarium

Step 1 Training: The first step is to go to the Animal and Veterinary Services’ (AVS) web site at www.hawaii.edu/LAS (under Training) and register on www.citiprogram.org.

Basic Online Training for Use of Vertebrate Animals: If you are a University of Hawai‘i (UH) or non-UH researcher, instructor, visiting scientist, student, staff member or volunteer who will be participating in an animal use protocol on behalf of the UH, you must complete the web based Investigator, Staff, and Students, Basic Course, prior to beginning any work or receiving access to the facility. Completion of the Laulima Review of Regulations within the last three years can substitute for this requirement.

New users click "Register Here" on the CITI site (www.citiprogram.org).

Three-year Recertification for Use of Vertebrate Animals: At least every three years after passing the initial Review of regulations, all personnel on an active UH protocol must successfully complete the web-based CITI Refresher Course for Investigators Conducting Research with Laboratory Animals. Recertification through Laulima Review of Regulations Recertification within the last three years can substitute for this requirement.

New users click "Register Here" on the CITI site (www.citiprogram.org).

Species Specific Training

Effective October 1, 2012, as a prerequisite for protocol approval, all personnel listed on the protocol must successfully complete the web based CITI training course for the species listed in your protocol.

Aseptic Survival Surgery Training (go to www.citiprogram.org)

Effective October 1, 2012, if your protocol involves survival surgery, as a prerequisite for protocol approval, all personnel on the protocol, no matter what species, must successfully complete the web based CITI training course on Aseptic Surgery.

In addition, contact the University Veterinarian’s Office at uhlas@hawaii.edu to schedule hands on training on surgery within three months of protocol approval.

Protocol Specific Training

Annually you must document any protocol specific training, which personnel on a protocol have received during the year that is relevant to the activity. The Principal Investigator for the protocol is responsible to document training for each person listed on his/her protocol. Protocol specific training includes, but is not limited to: C02 euthanasia, cervical dislocation, decapitation, other euthanasia procedures, survival surgery, ear tagging or notching, genotyping, and procedures unique to the protocol.

Research Personnel Laboratory (RPL) Training (Optional)

The optional RPL course is a basic course that covers rodent handling, restraint, injections, blood collection, sexing, and breeding. It is a lecture and hands-on laboratory course. It takes approximately 1 hour. Please contact rs22@hawaii.edu to sign up for the RPL course.

The RPL course is offered at Kakaako every third Thursday of the month; alternating each month between 9 AM and 1 PM. The RPL course is offered at Manoa by appointment. Special arrangements can be made for groups of people who wish to take this course.

Step 2: Once you pass the required online tests specific to your animal work, your Principal Investigator (PI) will need to add you to his/her Institutional Animal Care and Use Committee (IACUC) protocol.

Step 3: Once you are approved and listed on your PI's protocol, then the next step is to submit a security access request form to the AVS office. This can be found on the AVS webs site (http://www.hawaii.edu/LAS) under Facility Access and Requesting Access to a Facility. Please fill that out and fax to 692-1960. For visitor Facility Access requests submit a visitor request form found under Facility Access.

Step 4: After we receive the completed security access form, the veterinary staff will contact you to give you access to the vivarium orientation PowerPoint training and test on Laulima. You must get all of the questions correct to pass and you may use the power point as a reference. If you do not pass the first time, you must wait at 7 days before retaking the test-giving you time to review the power point again. Upon passing the test, alert the vet staff and he/she will send your information to the Facility Supervisor so a physical walkthrough can be scheduled for you to review the information and get acquainted with the vivarium. You are then given an access code to your animal rooms and authorization for vivarium access will be sent to security. Contact JABSOM security to schedule a time to program your access card so that you can enter the main vivarium door.

Useful Links on Getting Started for Gaining Access into the Vivarium

  1. Training Requirements
    a. Description: http://www.hawaii.edu/LAS/training.html
    b. Access to online training on the CITI site: www.citiprogram.org
    c. Access to University Veterinarian’s Office uhlas@hawaii.edu to arrange hands on Aseptic Surgery training

  2. Obtain UH IACUC approval
    a. Principal Investigator (PI) completes an IACUC protocol form for review and approval. Be sure your name is added to the PI’s protocol before you perform any work on it. If you need to be added to an existing protocol be sure your PI submits a protocol renewal and receives approval from the UH IACUC.
    http://www.hawaii.edu/ansc/IACUC/protocolforms.html
    b. PI can request University Attending Veterinarian’s Office to provide veterinary Care for new or full renewals of your IACUC protocol.
    http://www.hawaii.edu/LAS/UV_Request_and_Policy_15_Consultation.html
    c. PI also needs to obtain any other relevant approvals prior to start of their IACUC protocol (Institutional Biosafety Committee (IBC), Institutional Review Board (IRB), special permits).

  3. Complete Security Access Request
    http://www.hawaii.edu/LAS/requestingaccess.html

  4. Facility Orientation by Animal and Veterinary Services (AVS) Staff following receipt of completed Security Access Request faxed to 692-1960

  5. Complete and document other hands on protocol specific training requirements described at:
    a. Description: http://www.hawaii.edu/LAS/training.html
    b. Access to online training on the CITI site: www.citiprogram.org

  6. PIs requiring new or additional space in the vivarium should complete Requesting Space at the Facility that is reviewed and approved by the Vivarium Space Committee
    http://www.hawaii.edu/LAS/requestingspace.html

Other Procedures Relevant to Work in the Vivarium:
1. Complete ordering animals and supplies form
http://www.hawaii.edu/LAS/animalorderform.html

2. Obtaining cost estimates
http://www.hawaii.edu/LAS/forms/quotationrequest.pdf

3. Request for Technical Services
http://www.hawaii.edu/LAS/specialservicesuh.html

Guidelines Relevant to Work in the Vivarium:
1. The Guide for the Care and Use of Laboratory Animals, 8th Edition
http://www.hawaii.edu/LAS/guidelines.html

2. UH Policies and Procedures
http://www.hawaii.edu/LAS/policies.html
http://www.hawaii.edu/ansc/IACUC/policiesandguidelines.html